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How do you organize your email?

violetsviolets Posts: 1,689Registered Users
I have a ton of projects at work that I need to keep track of.
How do you organize your email?
I don't want to color code them because I don't think I have enough colors but I need to do something ASAP. I have about 15 different projects to keep status of with a ton of emails for each.

I was thinking of having a folder for each. The problem becomes going back to each folder to check the current. Maybe I would organize them at once by the end of the week? Help!

Comments

  • PoodleheadPoodlehead Posts: 6,959Registered Users
    I set up labels and they go into that file as soon as I've read them. If there are still items in the email that need to be addressed, they get flagged. Sometimes, if they are an immediate need, they get flagged and don't get filed right away.
    Minneapolis, MN
  • violetsviolets Posts: 1,689Registered Users
    When you say labels, do you mean folders? As in a new folder created under the inbox folder?
    Let me get this straight, you file it right away but if it needs attention you flag it but keep it in the inbox until solved then you store it in its folder. Ok that makes sense. I was having a hard time be because I don't want to store outstanding issues inside the folder. I afraid it will be forgotten so I was keeping a running list with issues too In Word.
  • PoodleheadPoodlehead Posts: 6,959Registered Users
    Yeah, sorry, folders. In gmail they're called labels.
    Minneapolis, MN
  • rouquinnerouquinne Posts: 13,556Registered Users Curl Connoisseur
    i wish stupid Outlook would allow you to flag items that you put into folders that are not your main in-box.

    :(
    My blog:

    /home/leaving?target=http%3A%2F%2Flabellatestarossa.blogspot.ca%2F" class="Popup

    Little Mother of all the Roaches, President-for-Life of the MAC Harlots!
  • PerriPPerriP Posts: 6,613Registered Users Curl Neophyte
    I do the same, I have several folders and they get filed as soon as I've read them/acted on them. The things in my inbox are those things that I still need to handle. I also color code from specific people - (like my boss and his boss) so that those stand out and I know that they are a top priority
    Modified CG since Dec 2011
  • YoshimiYoshimi Posts: 237Registered Users
    I use gmail and the search function is so good that I stopped filing emails years ago. I simply hit archive and search for keywords when I need to find something. If an email needs to stay in my in box longer than the time it takes to read it I star it. And if I really need long term access I forward it to my notebook for that project in catch (which is like evernote but more intuitive for me)

    When I used to use outlook I had automatic labels that would be applied to each email based on rules (like if the email contained certain keywords or was from certain people) then I would just archive them into a folder for that month.

    I found that this saved me so much time filing, and kept my inbox clear so I could deal with what needed dealing with.

    Sent from my HTC_Amaze_4G using CurlTalk App
    2C, Medium thickness, Low posity
    Recovering from a year of keratin and bleach with CG

    Routine

    Low Poo, Condition, Leave in, Curl cream, Supersoak, Gel, Diffuse on high heat, with minimal lift to encourage waves and reduce frizz, Dry on cool with nozzle down to smooth hair and finish drying,Shine Serum

    Weekly gelatin protien treatments.
  • YoshimiYoshimi Posts: 237Registered Users
    rouquinne wrote: »
    i wish stupid Outlook would allow you to flag items that you put into folders that are not your main in-box.

    :(

    It does, you can flag emails with different colored flags, they show up in your to do list



    Sent from my HTC_Amaze_4G using CurlTalk App
    2C, Medium thickness, Low posity
    Recovering from a year of keratin and bleach with CG

    Routine

    Low Poo, Condition, Leave in, Curl cream, Supersoak, Gel, Diffuse on high heat, with minimal lift to encourage waves and reduce frizz, Dry on cool with nozzle down to smooth hair and finish drying,Shine Serum

    Weekly gelatin protien treatments.
  • rouquinnerouquinne Posts: 13,556Registered Users Curl Connoisseur
    ^^^^our personal email boxes are set up on another server from our incoming emails. when i transfer them to the other server, it won't allow flags to transfer with them.

    :(

    we get so many emails it's insane!
    My blog:

    /home/leaving?target=http%3A%2F%2Flabellatestarossa.blogspot.ca%2F" class="Popup

    Little Mother of all the Roaches, President-for-Life of the MAC Harlots!
  • roseannadanaroseannadana Posts: 5,632Registered Users Curl Connoisseur
    In Outlook, I set up rules so that emails go directly into whatever folder/subject I am working on.

    I was born to be a pessimist. My blood type is B Negative.
  • fefe912fefe912 Posts: 570Registered Users
    I just have two separate email accounts. One for junk mail or stuff that's not important then one for the stuff I want and need to see.
  • violetsviolets Posts: 1,689Registered Users
    Ok, what I need to change is to keep what needs attention in the INBOX until it gets resolved. then file. 8-)8-)

    We have different projects, which will each have a folder. Then we have our clients. One client can be in different projects.
    Now there could be the situation where you are talking to one client about different projects, which is normally when they are new. Maybe I should have a new client folder. Otherwise I won't really have a folder to save it to.

    Another question. Do you have emails that are not in any folder? Not unimportant enough to delete because I might want to reference.
    But that really are not part of a specific project, more internal of our department. What do I do with those?
  • YoshimiYoshimi Posts: 237Registered Users
    How about a folder called reference for those? You might like the book "getting things done" by David Allen, it helped me enormously with tracking work to be done and filing.

    Sent from my HTC_Amaze_4G using CurlTalk App
    2C, Medium thickness, Low posity
    Recovering from a year of keratin and bleach with CG

    Routine

    Low Poo, Condition, Leave in, Curl cream, Supersoak, Gel, Diffuse on high heat, with minimal lift to encourage waves and reduce frizz, Dry on cool with nozzle down to smooth hair and finish drying,Shine Serum

    Weekly gelatin protien treatments.
  • PoodleheadPoodlehead Posts: 6,959Registered Users
    I have a "Miscellaneous" folder.

    I also have sub-folders, like a main one that's School, then subdivided into School Play, Fundraiser, Library volunteers, etc. You can even sub the subs in gmail.
    Minneapolis, MN
  • PerriPPerriP Posts: 6,613Registered Users Curl Neophyte
    I have a reference folder for things I know I use but need to get out of my inbox.
    I also have a general "in office" one that is for the office stuff that goes out that I may need to look at (who is covering the receptionist when she's out, stuff like that) but again don't need clogging my inbox

    Sent from my SCH-I535 using CurlTalk App
    Modified CG since Dec 2011
  • violetsviolets Posts: 1,689Registered Users
    Yoshimi wrote: »
    I use gmail and the search function is so good that I stopped filing emails years ago. I simply hit archive and search for keywords when I need to find something. If an email needs to stay in my in box longer than the time it takes to read it I star it. And if I really need long term access I forward it to my notebook for that project in catch (which is like evernote but more intuitive for me)

    When I used to use outlook I had automatic labels that would be applied to each email based on rules (like if the email contained certain keywords or was from certain people) then I would just archive them into a folder for that month.

    I found that this saved me so much time filing, and kept my inbox clear so I could deal with what needed dealing with.

    Sent from my HTC_Amaze_4G using CurlTalk App



    Just using the search function makes me nervous at the moment. Is that what the book you talk about recommends? I saw their website and I have time to read it this long weekend but I dont want to spend the money if that is what is going to recommend,
  • YoshimiYoshimi Posts: 237Registered Users
    Oh not at all, that's just me.

    Sent from my HTC_Amaze_4G using CurlTalk App
    2C, Medium thickness, Low posity
    Recovering from a year of keratin and bleach with CG

    Routine

    Low Poo, Condition, Leave in, Curl cream, Supersoak, Gel, Diffuse on high heat, with minimal lift to encourage waves and reduce frizz, Dry on cool with nozzle down to smooth hair and finish drying,Shine Serum

    Weekly gelatin protien treatments.
  • EilonwyEilonwy Posts: 12,389Registered Users
    My email is automatically filtered into labels, but still shows up in the inbox as well as the corresponding folder. That way, it's all organized without effort, and I'm aware of new mail.

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